The Ultimate Crochet Craft Fair Supply Checklist: The Long List

Quick Snapshot

• Skill Level: N/A (checklist guide)
• Time: Use while packing (2 hours before each fair)
• Format: Printable checklist

This is the master checklist. Print it, laminate it, and check every box before every craft fair. Nothing kills a sale faster than “Oh, I forgot my…”

The Complete Craft Fair Checklist

Booth & Display

• Tent/canopy (10x10 with sidewalls)
• Tent weights (4 × 25 lbs minimum)
• Tables (6ft × 2)
• Tablecloths (floor-length, ironed)
• Display risers/crates/shelves
• Grid panels or pegboard
• Hooks, S-hooks, clips
• Bust forms/mannequin heads (for hats)
• Mirrors (full-length + handheld)
• Signage (prices, brand name, care instructions)
• Banner (indoor/outdoor vinyl)
• Lighting (battery-operated LED strips)
• Extension cord + power strip
• Zip ties, duct tape, safety pins
• Bungee cords
• Scissors (for trimming display materials)

Inventory

• All finished crochet items with price tags
• Pattern printouts or digital access
• Inventory tracking sheet
• “Sold” stickers or tags
• Backup inventory for restocking (under table)
• Care instruction cards
• Brand story card or about-me flyer
• Business cards (bring 3x what you think you need)

Payment Processing

• Card reader (Square, PayPal Here—charged!)
• Phone/tablet (charged + backup battery)
• Cash box with $100 in small bills
• Receipt book
• Price list (for your reference)
• Sales tax chart (if applicable)
• “Cash or Card” sign
• WiFi hotspot or offline mode tested

Packaging

• Bags (paper or branded)
• Tissue paper
• Ribbon/twine
• “Handmade with love” stickers
• Receipts/enclosure cards

Personal Comfort

• Chair (comfortable, not a folding metal torture device)
• Water (1 gallon minimum)
• Snacks (protein bars, fruit, nothing messy)
• Hand sanitizer
• Sunscreen + hat (outdoor fairs)
• Layers (jacket, blanket—even summer evenings get cold)
• Pain reliever, allergy meds, any personal Rx
• Phone charger + portable battery
• Hand lotion (yarn dries out hands)

Crochet-on-the-Go Kit

• Current WIP (for demo and downtime)
• 3 hook sizes
• Stitch markers
• Yarn needle
• Small scissors
• Row counter

Emergency Supplies

• First-aid kit
• Rain gear (poncho, umbrella)
• Plastic sheeting (sudden tent leak)
• Paper towels + wet wipes
• Trash bags
• Duplicate of business license + permits

Print this list. Laminate it. Use a dry-erase marker to check off items as you pack. After the fair, wipe it clean and use it again next time.

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